[ASC-list] The world's science TV makers in Melbourne

Niall Byrne niall at scienceinpublic.com.au
Sun Oct 25 23:55:52 UTC 2009

Dear ASC colleagues,



I'm writing to let you know about a range of sponsorship opportunities for the  2009 World Congress of Science and Factual Producers which will be held in Melbourne from 1 to 4 December. 


In a second message I'll send you the latest Congress bulletin for potential delegates. 


The Congress brings to Australia the key decision makers of science and factual television from the BBC, Discovery Channel, National Geographic, History Channel, NHK and many more.


It offers a unique opportunity to highlight Australia's science, technology and culture to a select group of program makers and broadcasters. 


While the core of the program is about the business of making factual television, I've detailed below some of the options that are available to showcase the best of Australian science to this elite gathering.  It includes a booth package and an option to sponsor the opening reception. 


Regular attendees of the event include representatives from some of the world's leading production houses as well as representatives from this list of international broadcasters:  

§  ARD (Germany)

§  Australian Broadcasting Corporation

§  BBC (UK)

§  Canal + (France)

§  CBC (Canada)

§  Channel 4 (UK) 

§  Danish Broadcasting Corporation

§  Discovery Channel (Canada)

§  Discovery Communications (USA)

§  Five (UK)

§  France 2 

§  France 5 

§  National Geographic Channel (USA)

§  NHK (Japan)

§  Nova/WGBH (USA)

§  ProSieben Television (Germany)

§  RAI (Italy)

§  RTBF (Belgium)

§  RTE (Ireland)

§  SBS Independent (Australia)

§  SRC (Canada)

§  SVT (Sweden)

§  Swedish Television 

§  Thirteen/WNET (USA)

§  WDR (Germany)

§  YLE (Finland)

§  ZDF (Germany) and others.


The 2007 Congress in New York was attended by 602 delegates from 24 different countries. In Florence, Italy, in 2008 there were 617 delegates from 28 countries. Registration is capped to maintain a good ratio of producers to commissioners.  

Most of the Congress sponsors are involved in the television industry. 

ABC, Screen Australia and the Victorian Government are the major sponsors in Melbourne. The other eleven major sponsors include the Welcome Trust, NHK, Discovery Channel, National Geographic and the BBC.

For Melbourne the Congress Board have agreed to create some sponsorship options specifically designed for Australian science organisations. 

The aim is to introduce the best of Australian science through displays and networking during the Congress. 

Science exhibition packages: $9,000

Each package includes:

§  Two full Congress registrations - value $3,200

§  A 3 x 2 metre site at the heart of the conference

§  A 60 word promotion of your science to 3,000 potential delegates via the Congress email bulletin 

§  A single A4 insert in the delegate bag

§  Pricing for larger booths is available on request.

This is not a trade show. Sites are limited and are only available to non-commercial organisations presenting science and factual content. 

Sponsored breakfasts: approx $11,000 to $22,000 

The editorial content of the Congress is tightly managed by the Board. There will be no opportunity for sponsors to influence the editorial content of these sessions.

Instead we are offering sponsored breakfasts at which you, the sponsor, have full control over the editorial content. We anticipate 400 delegates, but to encourage participation in the breakfast briefings we are offering limited places.

We are offering space for three sponsored breakfasts a day: one for up to 100 people, and two smaller ones each for up to 50 people.

The sponsorship cost for a small breakfast is $9,000 plus catering costs of $2,000 to $3,000 depending on menu chosen.

The sponsorship for a large breakfast is $16,000 plus catering costs of $4,000 to $6,000 depending on menu. 

Each breakfast includes: one full registration to enable your organisation to network and promote your breakfast during the Congress; inclusion of an invite in the delegate satchel and in the Congress email bulletin. 

Tours: sponsorship cost $1,500 per site visit

Science organisations are invited to offer tours to delegates. We'd recommend tours that mix science and tourism - for example synchrotron in the morning, lunch at a vineyard and bushfire research in the afternoon. 

If you wish to offer a part or full day site visit we can package these together with other science organisations. Tours can be offered on Monday 30 November or Saturday 5 December. We can assist with the organisation of tours at cost. Bus and catering costs are additional and by negotiation. 

Friend of the Congress: $7,000

Delegates usually attend Congress at their own expense. However the costs are high for delegates from developing and emerging countries. You are invited to sponsor developing country delegates. 

The sponsorship covers the full costs of their participation in the Congress - registration, travel, accommodation, assistance in obtaining visas etc. In return, sponsored delegates are expected to meet with their sponsors. 

Friends of the Congress and their supported delegates will be recognised at various points during Congress. 

Prices are in Australian dollars and exclude GST. 


There are also a range of other sponsorship opportunities including:

§  Opening reception: $A15,000

§   Session branding: $US8,000

§  Premium session branding: $US10,000

§  Coffee breaks: $US10,000

§  Screening room branding: $US15,000

§  Delegate lounge branding: $US20,000


I can send you a prospectus that outlines these general conference offerings. 


If you have any questions please don't hesitate to contact: me on 03 9398 1416, niall at scienceinpublic.com.au; or Jennifer Hobbs, Associate Director, Sponsorship Marketing for the congress at jhobbs at hotdocs.ca. 


Kind regards, 




Niall Byrne 
Science in Public

On behalf of HotDocs and the World Congress of Science and Factual Producers.





Niall Byrne


Science in Public

26 Railway Street South, Altona Vic 3018


ph +61 (3) 9398 1416 or 0417 131 977

niall at scienceinpublic.com.au <mailto:niall at scienceinpublic.com.au> 


Full contact details at www.scienceinpublic.com <http://www.scienceinpublic.com/> 


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