[ASC-list] Motions to change the ASC Constitution - for ASC AGM 2010

Sarah Lau SLau at chemcentre.wa.gov.au
Fri Nov 19 08:49:06 UTC 2010


Dear ASC Members,

 

Further to the notice of the AGM on Monday 13 December 2010, please see
below the proposed motions for changes to the ASC Constitution.

 

Motions to change the ASC Constitution - for ASC AGM 2010

 

1.            Motion to change the Constitution - Motion made by Jesse
Shore and seconded by Rob Morrison. We propose the constitution is
amended as follows (proposed changes to wording in the current and
revised clauses are underlined):

Section 4 of the constitution - 'MEMBERSHIP'

Current wording:

4.1.2.2

The membership fee for Corporate Members shall be at a rate of 800% of
the standard Annual Membership Fee.

 

Proposed new wording

4.1.2.2

The membership fee for Corporate Members shall be at the rate as
determined by the National Council but not less than 500% of the
standard Annual Membership Fee. The rate may be changed once each year
to come into effect at the annual membership renewal date or at the
beginning of the ASC financial year.

 

Reason for proposed amendment:

The ASC currently has only two corporate members. This low number may be
because the membership fee is not sufficiently enticing and/or that
representatives of corporate members have no voting rights unless they
are members of the National Council. The proposed change in wording
addresses the cost factor. 

 

A few years ago, to make corporate membership more attractive, ASC
officials changed the rate for corporate membership from 800% to 600% of
the standard annual member's fee although this is not in accord with the
current wording of Clause 4.1.2.2. 

 

I advocate that the National Council, as the policy making body of ASC,
have the authority to set the rate with the constraint of the stated
minimum 500%. The proposed wording will enable the National Council to
make such adjustments without having to hold a special meeting and
changes are limited to one per year. 

 

This change does not affect Clause 5.2.4.2 which states that standard
annual membership and joining fee is determined at each Annual General
Meeting. 

 

 

2.            Motion to change the Constitution - Motion made by Jesse
Shore and seconded by Rob Morrison. We propose the constitution is
amended as follows (proposed changes to wording in the current and
revised clauses are underlined):

Section 4 of the constitution - 'MEMBERSHIP'

Current wording:

4.2.2

Representatives of Corporate Members who are not members of the National
Council may participate in debates on matters of business at any General
Meeting, but shall not be entitled to vote.

 

Proposed new wording

4.2.2

Representatives of Corporate Members who are not members of the National
Council may participate in debates on matters of business at any General
Meeting and up to five (5) representatives nominated by the Corporate
Member shall be entitled to vote. As some representatives may be members
of National Council with full voting rights according to Clause 4.2.1,
the maximum number of votes for each Corporate Member will be five (5). 

 

Reason for proposed amendment:

The ASC currently has no corporate members. This may be because
representatives of corporate members have no voting rights unless they
are on the National Council. The proposed amendment provides voting
rights. 

 

The existing Clause 4.1.2.2 of the constitution states that Corporate
Members can have ten members for the cost of eight and a few years ago
ASC officials decided the rate should be ten for the cost of six (please
see the proposed amendment of clause 4.1.2.2 for more background). This
proposed amendment is meant to acknowledge and encourage the active
participation of Corporate Members in the organisation while limiting
undue influence from force of numbers. 

 

The wording for this amendment does not restrict the means the ASC
management (the President and National Council) use to prevent the
unlikely situation of more than 5 representatives of one Corporate
Member joining the National Council. 

 

 

3.            Motion to change the Constitution to correct typographical
errors - Motion made by Jesse Shore and seconded by Rob Morrison. We
propose the constitution is amended as follows (proposed changes to
wording in the current and revised clauses are underlined):

Section 4 of the constitution - 'MEMBERSHIP'

Current wording:

4.1.2.1

Corporate Members are entitled to nominate up to ten (10)
representatives to enjoy the privileges of Ordinary Membership,
including attendance at Meetings at the Ordinary Members' rate of
entrance fee according to Clause 5.2.1, but subject to the operation of
Clause 4.2.2. 

 

Proposed new wording

4.1.2.1

Corporate Members are entitled to nominate up to ten (10)
representatives to enjoy the privileges of Ordinary Membership,
including attendance at Meetings at the Ordinary Members' rate of
entrance fee according to Clause 5.1.2, but subject to the operation of
Clause 4.2.2. 

 

Reason for proposed amendment:

This corrects a confusing typographical error in Clause 4.1.2.1. The
stated Clause 5.2.1 refers to when the AGM is to be called. Clause 5.1.2
refers to fees to attend meetings as follows: 

5.1.2

The National Council or Committee shall discriminate in favour of
members when charging admission to cover meeting costs.

 

 

Section 5 of the constitution - 'MEETINGS'

Current wording:

5.1

GENENERAL MEETINGS 

 

Proposed new wording

5.1

GENERAL MEETINGS 

 

Reason for proposed amendment:

This corrects a typographical error.

 

Section 6 of the constitution - 'MANAGEMENT'

Current wording:

6.1.7

Should a casual vacancy occur in the representational of any Branch, the
Branch shall nominate a replacement, with such nomination being
confirmed by the Branch at its next General Meeting.

 

Proposed new wording

6.1.7

Should a casual vacancy occur in the representation of any Branch, the
Branch shall nominate a replacement, with such nomination being
confirmed by the Branch at its next General Meeting.

 

Reason for proposed amendment:

This corrects a typographical error.

 

Section 7 of the constitution - 'DISCIPLINING OF MEMBERS'

Current wording:

7.1 

Where the National Council is of the opinion that a member has
persistently and wilfully acted in a manner prejudicial to the interests
of the Association or has s persistently refused or neglected to comply
with a provision of this Constitution, the Committee may act to
discipline the member.

 

Proposed new wording

7.1 

Where the National Council is of the opinion that a member has
persistently and wilfully acted in a manner prejudicial to the interests
of the Association or has persistently refused or neglected to comply
with a provision of this Constitution, the Committee may act to
discipline the member.

 

Reason for proposed amendment:

This corrects a typographical error.

 

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