[ASC-list] Roles of the ASC Executive Officer, General Manager and President

Jesse Shore jesse at prismaticsciences.com
Tue Nov 6 00:14:34 UTC 2012


Dear ASC members, 

 

The announcement that the ASC Executive is considering appointing a
part-time General Manager has attracted some discussion on the asc-list. 

 

The proposal is for the part-time General Manager to work in parallel with
the already-appointed Executive Officer. Both will report to the National
Executive and Council through the President. The essential distinction
between the two roles is that the Executive Officer focusses on internal
administration and member value, while the General Manager will deal with
external relations and the profile of the ASC in the sci-comm community,
with Government and so on. For more information extracts from the current
and proposed contracts are copied below.

 

As has been pointed out previously, the appointment of the GM would
significantly change the role of the ASC President. A proposed duty
statement for the President under the new arrangements is currently being
prepared and will be circulated shortly.

 

The following is an extract for the current contract for the Executive
Officer, detailing the duties and some other matters

 

1.      In the performance of his/her duties the Contractor shall report to,
and take instruction from, the President of the ASC or to another officer
approved by the National Executive.

2.      The primary function of the Executive Officer is to maintain the
administration of the Association at optimum efficiency and thereby maximize
the capacity of the Association to deliver value to its members.

3.      The duties of the Executive Officer are as follows;

a)      To act as the first point of contact with the ASC for inquirers
about membership and other matters.

b)      To attend all meetings of the National Council and National
Executive.

c)      To maintain the membership management system and the membership
records of the ASC and provide relevant information to the National
Executive and the Branches in a regular basis or as requested.

d)      To deal with any issues that arise regarding the rights and
privileges of members, including posting rights on the ASC email lists.

e)      To maintain, and distribute as required, an up-to-date listing of
relevant contacts, including officer bearers, National Council members and
Branch officers.

f)       To support the General Manager in the performance with his/her
duties.

g)      To liaise with ASC office bearers including the President,
Secretary, Treasurer, Webmaster and SCOPE editor and support them as needed
in the performance of their duties.

h)      Under the direction of the Treasurer, to maintain the financial
records of the Association and to assist in the preparation of financial
reports for tabling at meetings of the National Executive and the National
Council.

i)       To develop, and bring before the National Executive for approval,
programs or activities designed to promote the ASC, to increase membership
or improve the efficiency of ASC operations, and to implement such programs
or activities when approved.

j)       To undertake any other task as requested by the President which can
be judged as consistent with the duties listed above.

 

 

The following is an extract from the proposed contact for the Position of
General Manager, detailing the duties and some other matters.

 

4.      In the performance of his/her duties the Contractor shall report to,
and take instruction from, the President of the ASC, or another officer
approved by the National Executive.

5.      The primary function of the General Manager is to manage the
activities of the ASC in a manner which enhances its profile and impact, and
to build and sustain relationships with other organisations which share its
objectives.

6.      The duties of the General Manager  are as follows:

a)      To manage activities of the ASC in accordance within the aims of the
Association, and report on a regular basis to the President.

b)      To seek additional income for the ASC. This may be through
developing and negotiating externally funded projects, sponsorship or other
means previously approved by the President, the National Executive or the
National Council. 

c)      To deliver the day to day management of specific existing projects.

d)      To manage and report on project budgets which have been approved by
the National Executive and National Treasurer.

e)      To seek and manage collaboration between the ASC and other
appropriate organisations as approved by the National Executive. 

f)       To support the activities of the Executive Officer and to oversee
the work of other contractors or staff as approved by the National
Executive. 

g)      To prepare reports for the meetings of the National Council and
National Executive, attend all such meetings, and keep these groups informed
of pertinent matters between meetings.

h)      To communicate with ASC members through regular articles in Scope,
and ASC Facebook and LinkedIn sites, maintain contact with ASC branch
committees between meetings of the National Council and reply to complex
inquiries.

i)       To chair meetings of sub-committees, including the ASC
Communications team, as delegated by the President.

j)       To lead or actively participate as a member of the National
Conference development team. Conference development tasks include assisting
to: raise sponsorship and other financial support; promote the conference to
prospective delegates; and organise the conference program and its delivery.

k)      To assist the President in preparing reports for the Annual General
Meeting and other national ASC meetings.

l)       To represent the President and the ASC at meetings or functions as
required.

m)    To undertake any other task as requested by the President which can be
judged as consistent with the duties listed above.

 

Cheers, 
Jesse

 

Jesse Shore

President, Australian Science Communicators 



 <mailto:president at asc.asn.au> president at asc.asn.au

 <http://www.asc.asn.au/> http://www.asc.asn.au/

 

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