[ASC-list] Roles of the ASC Executive Officer, General Manager and President

Toss Gascoigne director at tossgascoigne.com.au
Tue Nov 6 01:35:20 UTC 2012


Thanks Jesse.

This looks pretty useful, but perhaps the respective roles of the Executive Officer and the General Manager could be more sharply differentiated.

Does the EO report to the GM, and does the GM supervise the EO's work?

Does ASC expect and want a GM who can provide strategic advice and suggest policy initiatives?  Maybe to assist the President and Board of ASC to develop, refine and promote national policies and initiatives?  Ensure ASC has clearly articulated goals and priorities that govern its year to year activities?  

Perhaps in place of some of the long list of specific duties, you could spell out larger-scale expectations of the job.

At the moment the draft suggests you want a competent manager rather than a person who can help lead ASC, although the GM will represent the President at meetings.  
 
And a small suggestion: the final point in both draft duty statements: perhaps delete the words "...which can be judged as consistent with the duties listed above."  New opportunities might arise, so why limit the ASC Executive?

A good start ….

Toss
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On 06/11/2012, at 11:14 AM, Jesse Shore wrote:

> Dear ASC members,
>  
> The announcement that the ASC Executive is considering appointing a part-time General Manager has attracted some discussion on the asc-list.
>  
> The proposal is for the part-time General Manager to work in parallel with the already-appointed Executive Officer. Both will report to the National Executive and Council through the President. The essential distinction between the two roles is that the Executive Officer focusses on internal administration and member value, while the General Manager will deal with external relations and the profile of the ASC in the sci-comm community, with Government and so on. For more information extracts from the current and proposed contracts are copied below.
>  
> As has been pointed out previously, the appointment of the GM would significantly change the role of the ASC President. A proposed duty statement for the President under the new arrangements is currently being prepared and will be circulated shortly.
>  
> The following is an extract for the current contract for the Executive Officer, detailing the duties and some other matters
>  
> 1.      In the performance of his/her duties the Contractor shall report to, and take instruction from, the President of the ASC or to another officer approved by the National Executive.
> 2.      The primary function of the Executive Officer is to maintain the administration of the Association at optimum efficiency and thereby maximize the capacity of the Association to deliver value to its members.
> 3.      The duties of the Executive Officer are as follows;
> a)      To act as the first point of contact with the ASC for inquirers about membership and other matters.
> b)      To attend all meetings of the National Council and National Executive.
> c)      To maintain the membership management system and the membership records of the ASC and provide relevant information to the National Executive and the Branches in a regular basis or as requested.
> d)      To deal with any issues that arise regarding the rights and privileges of members, including posting rights on the ASC email lists.
> e)      To maintain, and distribute as required, an up-to-date listing of relevant contacts, including officer bearers, National Council members and Branch officers.
> f)       To support the General Manager in the performance with his/her duties.
> g)      To liaise with ASC office bearers including the President, Secretary, Treasurer, Webmaster and SCOPE editor and support them as needed in the performance of their duties.
> h)      Under the direction of the Treasurer, to maintain the financial records of the Association and to assist in the preparation of financial reports for tabling at meetings of the National Executive and the National Council.
> i)       To develop, and bring before the National Executive for approval, programs or activities designed to promote the ASC, to increase membership or improve the efficiency of ASC operations, and to implement such programs or activities when approved.
> j)       To undertake any other task as requested by the President which can be judged as consistent with the duties listed above.
>  
>  
> The following is an extract from the proposed contact for the Position of General Manager, detailing the duties and some other matters.
>  
> 4.      In the performance of his/her duties the Contractor shall report to, and take instruction from, the President of the ASC, or another officer approved by the National Executive.
> 5.      The primary function of the General Manager is to manage the activities of the ASC in a manner which enhances its profile and impact, and to build and sustain relationships with other organisations which share its objectives.
> 6.      The duties of the General Manager  are as follows:
> a)      To manage activities of the ASC in accordance within the aims of the Association, and report on a regular basis to the President.
> b)      To seek additional income for the ASC. This may be through developing and negotiating externally funded projects, sponsorship or other means previously approved by the President, the National Executive or the National Council.
> c)      To deliver the day to day management of specific existing projects.
> d)      To manage and report on project budgets which have been approved by the National Executive and National Treasurer.
> e)      To seek and manage collaboration between the ASC and other appropriate organisations as approved by the National Executive.
> f)       To support the activities of the Executive Officer and to oversee the work of other contractors or staff as approved by the National Executive.
> g)      To prepare reports for the meetings of the National Council and National Executive, attend all such meetings, and keep these groups informed of pertinent matters between meetings.
> h)      To communicate with ASC members through regular articles in Scope, and ASC Facebook and LinkedIn sites, maintain contact with ASC branch committees between meetings of the National Council and reply to complex inquiries.
> i)       To chair meetings of sub-committees, including the ASC Communications team, as delegated by the President.
> j)       To lead or actively participate as a member of the National Conference development team. Conference development tasks include assisting to: raise sponsorship and other financial support; promote the conference to prospective delegates; and organise the conference program and its delivery.
> k)      To assist the President in preparing reports for the Annual General Meeting and other national ASC meetings.
> l)       To represent the President and the ASC at meetings or functions as required.
> m)    To undertake any other task as requested by the President which can be judged as consistent with the duties listed above.
>  
> Cheers, 
> Jesse
>  
> Jesse Shore
> President, Australian Science Communicators
> 
> <image003.png>
> president at asc.asn.au
> http://www.asc.asn.au/
>  
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