[ASC-list] Proofreading your own writing

Vicki Burkitt vicki.burkitt at monash.edu
Mon Oct 14 21:58:35 UTC 2013

I try to do these things when proofreading large documents

   - Resist the urge to file work quickly and check as many times as is
   - Proofread section in one sitting (usually hard copy) in a quiet place
   during the time of the day when you are most alert
   - Look at different elements (captions, images, grammar, document style)
   in further readings (electronic version can be helpful)
   - Be consistent with spelling of words (American/English) - a style
   guide is helpful
   - Maintain drafts of proofed versions after document is published, so if
   errors are picked up later you can trace the source of the problem (graphic
   designer, you, other person)
   - Ask colleague to proof document
   - I don't do this but others swear by this, reading documents backwards
   to pick up typos
   - If you do pick up errors after you publish your work, correct the
   electronic file where ever possible


On 15 October 2013 08:35, Mark Ragg <mark.ragg at raggahmed.com> wrote:

> Here's a few things I teach (and sometimes do).
> Give it time (so finish it early).
> Change the font and make it slightly larger, then print it out.
> Read it in a different room then where you wrote it, or outside, or in a
> cafe.
> Read it out loud.
> Mark Ragg
> Director | RaggAhmed
> Adjunct Senior Lecturer | Sydney School of Public Health | University of
> Sydney
> t +61 2 9818 8222 | e mark.ragg at raggahmed.com
> www.raggahmed.com
> -----Original Message-----
> From: ASC-list [mailto:asc-list-bounces at lists.asc.asn.au] On Behalf Of
> Ian M.
> Sent: Monday, 14 October 2013 9:52 PM
> To: asc-list at lists.asc.asn.au
> Subject: [ASC-list] Proofreading your own writing
> Dear ASCers,
> I am going to be honest and say I have a weakness - proofreading my own
> writing. I can read it over and over but miss a typo every time.
> Practice makes perfect right?
> Well, I am sending this email to seek advice from those who may have had
> similar problems and ask what tips you may have in checking the nitty
> gritty details of your writing before it goes live?
> I've done the courses, read the books and asked colleagues to proofread
> but sometimes the ideas of others can really help.
> I hope this could also make for a useful discussion for those who may have
> similar issues.
> Thanks in advance,
> Ian
> P.S. I hope this email has no typos :-P
> Dr Ian McDonald
> 0439 746 556
> Sent from my iPhone
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Vicki Burkitt
Communications and Projects Officer
School of Biomedical Sciences
Monash University
Clayton VIC 3800
Voice: +61 3 990 29407
Mobile: +61 (0)401 057 874

Email: vicki.burkitt at monash.edu
twitter: @Monash_FMNHS <http://www.med.monash.edu.au/sobs>
skype: vicki.burkitt
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