[ASC-list] 2019 AGM - RSVPs and Proxies (FINAL REMINDER)

Teresa Belcher Teresa.Belcher at outlook.com
Sun Nov 24 14:01:56 UTC 2019

A reminder that the 2019 ASC AGM will be held Tuesday 26 November at 17.30 AEDT in Canberra at the NCI (details below).
Please RSVP to secretary at asc.asn.au<mailto:secretary at asc.asn.au> or send a proxy if you are unable to attend. This can be filled in online: https://asc-agm-2019-proxy-forms.paperform.co/

Members are able to attend via teleconference using ZOOM. Please email the secretary if you wish to be sent the ZOOM join details.


Teresa Belcher
ASC National Secretary
0488 594 324

From: Teresa Belcher
Sent: Tuesday, 19 November 2019 12:13 PM
To: asc-list at lists.asc.asn.au
Subject: Reminder: 2019 Australian Science Communicators AGM (26 Nov 2019, Canberra)

This is reminder that the Australian Science Communicators' Annual General Meeting, will be held in Canberra on 26 November 2019

The 2019 AGM is an opportunity for members to hear about the year's events at the national level, and also to have their say about what should happen in the year to come. It also includes reports from the President and Treasurer.

When: Tuesday 26 November, 17.30 AEDT

Where: Board Room, National Computational Infrastructure (NCI), 143 Ward Road, ACTON, Canberra.
There will be the chance to join the AGM via teleconference (using 'Zoom'). Please contact the National Secretary for details of this login prior to the meeting, and you will be sent an invite link.

RSVP: secretary at asc.asn.au<mailto:secretary at asc.asn.au>

Only financial ASC members are eligible to attend the AGM. Please check you have renewed your membership community.asc.asn.au<http://www.asc.asn.au/>

Executive Council Positions

The current ASC President Lisa Bailey will be remaining in the President's role.

The current ASC Secretary Teresa Belcher will be stepping down after three years in the role.

If you are interested in joining the Executive Council (as Treasurer, Secretary, Vice President x 2), then please contact the National Secretary.

Reps on the National Council

Branches are required to nominate and endorse a National Representative to join the National Council at their Branch AGM. If this has happened, please notified the National Secretary.

Agenda items and notices of motions

No additional agenda items or notices of motions were received by the specified time (one week prior to the meeting).

Constitutional Amendment Notice

Reason for proposed amendments:

We propose to reduce required number of meetings of both the National Executive and National Council from six (6) to four (4) as it is has proved difficult to gather group members (spread across three time zones) together for six meetings per year.

Motion to change the Constitution

Proposed new wording:

22 Committee meetings and quorum
(1) The committee must meet not less than six four times a year at the place and time and in a manner that the committee may decide.


Members unable to attend the AGM in person can provide an online proxy (new for 2019) - https://asc-agm-2019-proxy-forms.paperform.co/. This will allow members to nominate another current ASC member attending the meeting to hold their proxy, or alternatively the National Secretary (Teresa Belcher). Please note, organisations that have a membership may nominate only one (1) representative to vote.

The following items are current as of 19 November 2019:

*        2019 AGM Agenda<http://www.asc.asn.au/wp-content/uploads/2019/10/2019-ASC-AGM-Agenda.pdf>

*        ASC Constitution<http://www.asc.asn.au/wp-content/uploads/2016/08/ASC-Constitution-2015.pdf>

*        Minutes from the previous AGM<http://www.asc.asn.au/wp-content/uploads/2019/10/2018-AGM-Minutes-181112-FINAL.pdf> (November 2018)

*        Online proxy form - https://asc-agm-2019-proxy-forms.paperform.co/

Teresa Belcher
ASC National Secretary
e teresa.belcher at outlook.com<mailto:teresa.belcher at outlook.com> | m 0488 594 324

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